Electronic invoices must be sent with the PEPPOL network in the Peppol format. If it’s not possible, another option is to send Svefaktura.
It is important that the invoice is marked with references to either the contract/purchase order number or with the customer's LandaID and Work order (AO) in case of a direct order.
A newer contract/purchase order number consists of seven digits and starts at 5*. Previous contracts/purchase order numbers consist of six digits, most of which start at 8* or 9*.
The identity of the client, LandaID, consists of five symbols and AO consists of ten digits.
Where the payment currency is other than SEK, the applicable currency code shall be stated on the invoice.
The invoice must also contain the email address, organization and VAT registration number (VAT) and payment details (bank transfer, IBAN or other payment details).
Paper invoices or other format
Address for paper invoice:
Försvarets materielverk
ecit2021000340
Box 7018
831 07 Östersund
Address for emailing PDF invoice:
NOTE! Any attachments must be attached in the same PDF file and may not be sent as separate files.
Incomplete and incorrect invoices will be returned
FMV reserves the right to return invoices that are incompletely marked. This means that payment will not be made or will be postponed. Any claims for late payment fees/interest will be rejected.
Who is your contractual partner? Check if it is the Swedish Defence Materiel Administration or the Swedish Armed Forces.
The Swedish Armed Forces
Addresses for electronic invoicing and the operator for receiving e-invoices as well as the address for paper invoices to the Swedish Armed Forces can be found here: Faktureringsadresser
Contract/purchase order number
In the case of an invoice relating to a contract/purchase order number, the invoice must contain a reference to the order to which the order relates.
Contract/order number must be included in the OrderReference section, in the tag ID and order line number in OrderLineReferene, in the tag LineID.
A new contract/purchase order number consists of seven digits and starts at 5*. Previous contracts/purchase order numbers consist of six digits, most of which start at 8* or 9*.
<cac:OrderReference>
<cbc:ID>5002040</cbc:ID>
</cac:OrderReference>
<cac:OrderLineReference>
<cbc:LineID>102</cbc:LineID>
</cac:OrderLineReference>
Example
If the supplier is to issue an invoice on contract/purchase order 5002040 for "Stainless Nut" on position 1, order line 102 and "Cyklop" on position 4, order line 401, the invoice line in the file must refer to order line numbers 102 and 401.
Direct order
In the case of a direct order (not an order against the contract/ purchase order number), the customer's reference, LandaID and the accounting reference, AO, must be specified on the invoice.
LandaID must be listed in BuyerReference and AO must be listed in AccountingCost. The client's LandaID consists of five symbols and AO consists of ten digits.
<cbc:BuyerReference>HEBER</cbc:BuyerReference>
<cbc:AccountingCost>5002401001</cbc:AccountingCost>
Contract/purchase order number
In the case of an invoice relating to a contract/purchase order number, the invoice must contain a reference to the order to which the order relates.
A contract/purchase order number must be listed in BuyersID.
A newer contract/purchase order number consists of seven digits and starts at 5*. Previous contract/purchase order numbers are six digits, most of which start at 8* or 9*.
<cac:OrderLineReference>
<cac:OrderReference>
<cac:BuyersID>5002040</cac:BuyersID>
</cac:OrderReference>
</cac:OrderLineReference>
Direct order
In the case of a direct order (not an order against the contract/ purchase order number), the customer's reference, LandaID and the accounting reference, AO, must be specified on the invoice.
LandaID must be included in RequisitionistDocumentReference section, in the tag ID and the AO must be listed in Note (if necessary, other information can also be included in the same field).
The client's LandaID consists of five symbols and AO consists of ten digits.
<RequisitionistDocumentReference>
<cac:ID>H3BER</cac:ID>
</RequisitionistDocumentReference>
<cbc:Note>AO 5002401001, invoice refers to............. </cbc:Note
Contract/purchase order number or Direct Order
Note that a scanned/PDF invoice is considered as a paper invoice. If you are a supplier to FMV on a contract that is covered by the legal requirement of electronic invoices, paper invoices are not allowed to be sent.
If there is no intended contract/purchase order number field, the number should instead be entered under Your reference/ Your order no.
A newer contract/purchase order number consists of seven digits and starts at 5*. Previous contracts/purchase order numbers are six digits, most of which start at 8* or 9*.
If the invoice relates to a direct order and the contract number is missing, the FMV customer's LandaID and AO should instead be indicated under the field Your reference/ Your order no. and the client's name in, for example, “Your administrator” field.
The client's LandaID consists of five symbols and AO consists of ten digits.